We only do a few weddings a year—is this still worth it?

Yes. Even a handful of high-stakes dates benefit from one clear system. Start free and use Gixtra on your next confirmed wedding.

Can we handle ceremony and reception in one gig?

Yes. Use one gig with the details musicians need, and track who plays which part of the day.

Will subs and dep musicians understand it quickly?

They only need to respond and read the gig—no training deck required.

What if the planner changes the schedule again?

Update the gig once. That beats forwarding another chain of messages hours before load-in.

Do we need a paid plan immediately?

No. Start on the Free plan and upgrade when your gig volume or features require it.

For wedding bands

Run every wedding like the pro the couple hired

Gixtra gives your wedding band one home for timelines, lineup confirmations, setlists, dress code, travel, and last-minute changes—without digging through WhatsApp and email on the week of the gig.

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Trusted by working bands on real wedding dates

Party or Top 40 band instead? See that page →

Live band performing at a wedding reception

Before Gixtra

Wedding week feels like crisis management

The planner moves cocktail hour and half the band only sees it in a group chat
Ceremony vs reception subs are confirmed in three different threads
Final setlist, dress code, and do-not-play list live in scattered PDFs

With Gixtra

Everyone works from the same wedding gig brief

Lineup and subs are visible at a glance for every segment of the day
Call times, venue contacts, and timeline changes stay on the gig
Musicians check one place before they leave home—calmer for you, calmer for them

Built for wedding reality

The gigs you actually play

Not generic project management—workflow shaped around multi-part wedding days and high expectations from planners and couples.

Ceremony & reception

One booking, two setups, one overview

Track who plays ceremony, who joins for the party, and who still has not replied—without maintaining a separate spreadsheet.

Planner updates

Survive timeline changes without panic

When the planner shifts dinner or first dance, update the gig once. Musicians see the current plan, not yesterday's screenshot.

Client confidence

Look organized before the first downbeat

Fast, clear answers to availability and details help you win trust with agencies and couples long before gig day.

What changes for your band

Less chaos between booking and last dance

Five operational wins wedding bandleaders feel on the very next date.

Lineup

Confirm ceremony and reception personnel fast

Send one request, see who is in, who declined, and who needs a nudge—core band and subs included.

Timeline

Keep venue, contacts, and timings together

Load-in, soundcheck, ceremony start, dinner set, and first dance notes stay attached to the gig—not buried in email.

Setlist

Share the final setlist and downloads in one place

Charts, MP3s, and do-not-play reminders live with the gig so nobody asks for 'the version from Tuesday' again.

Gig day

Give musicians a calm pre-gig checklist on mobile

Dress code, parking, contact person, and set segments—readable on the phone in the car park.

Season

See your wedding season at a glance

Saturday after Saturday stays manageable when every confirmed date, fee, and status lives in one calendar-friendly list.

How it works

From confirmed date to smooth wedding day in three steps

Step 1

Create the wedding gig

Add segments, venue, planner contact, dress code, and fee once—instead of retyping for every musician.

Step 2

Confirm the lineup

Your players respond in Gixtra so you know who covers ceremony, reception, and possible extensions.

Step 3

Run gig day from one page

Push last-minute changes once. Everyone sees the same timeline, setlist, and notes.

Técnico de eventos Sascha Weis

Working musicians on real gigs

Booker Kavila Wiener

Working musicians on real gigs

FAQ

Questions wedding bandleaders ask

We only do a few weddings a year—is this still worth it?: Yes. Even a handful of high-stakes dates benefit from one clear system. Start free and use Gixtra on your next confirmed wedding.
Can we handle ceremony and reception in one gig?: Yes. Use one gig with the details musicians need, and track who plays which part of the day.
Will subs and dep musicians understand it quickly?: They only need to respond and read the gig—no training deck required.
What if the planner changes the schedule again?: Update the gig once. That beats forwarding another chain of messages hours before load-in.
Do we need a paid plan immediately?: No. Start on the Free plan and upgrade when your gig volume or features require it.

Your next wedding can feel calmer

Sound professional before the processional

Couples and planners notice preparation. Give your band the same clarity behind the scenes that you bring on stage.

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